Updated 1 June, 2025
Worship.Works’s External Privacy Policy describes how it collects, uses, and shares your personal data.
This Privacy Policy applies to Worship.Works’s business and services including the Worship.Works website.
Worship.Works is a company registered in England and Wales, number 05368413 with a registered office at 28 Harrow Way, Maidstone, ME14 5TU.
Introduction
At Worship.Works we love connecting with and understanding people – whether that’s our current and future staff, service providers or customers. This means that we process a range of personal information on a day-to-day basis.
Our Privacy Policy is based on the requirements of UK and international law including as stipulated in The Data Protection Act 2018, which is the UK’s implementation of the General Data Protection Regulation (GDPR).
We treat any data that relates to an identified or identifiable individual or that is linked or linkable to them by Worship.Works as “personal data,” no matter where the individual lives. This means that data that directly identifies you, such as your name, as well as data that can reasonably be used to identify you, is personal data. We consider aggregated data to be non‑personal data for the purposes of this Privacy Policy.
We are committed to ensuring your personal data is secure, and we enforce privacy safeguards throughout the company, including communicating our privacy and security guidelines to all our team members.
Your privacy rights
We respect your rights to access, rectify, erase, restrict or object to the processing of your personal data. Where we have requested your consent to the processing of your personal data by Worship.Works, we respect your right to withdraw your consent at any time.
You also have the right to complain to the applicable supervisory authority.
There may be situations where we cannot grant your request, such as if you ask us to delete certain data that Worship.Works is legally required to keep in order to comply with law, such as records of transactions. We may also decline to grant a request where doing so would jeopardise the privacy of others, is frivolous or vexatious, or would be extremely impractical or unreasonable.
How to opt-out of data collection
Wherever you have given us consent to use your personal data, you may withdraw consent, or “opt-out”, at any time.
You may opt-out of data collection and processing using any of the following means:
- By clicking “unsubscribe” on an email from us.
- By contacting us using the details below.
When you opt-out, we will delete and stop processing any data that we had relied on your consent for processing.
How to get in touch with us
Our principal place of business is at Maidstone House, King Street, Maidstone, ME15 6JQ.
You can contact us about your data privacy:
- by post, to the postal address given above;
- using our website contact form;
- by email, using dpo@Worship.Works.
Data Protection Officer
Our Data Protection Officer is Joanna Ghinn, who can be reached by email at dpo@Worship.Works, or at the business address above.
Personal data that Worship.Works collects from you or other sources
The data we collect from you depends on your role in our relationship, and the services or interactions we have with each other.
You are not required to provide the personal data that we request. However, if you choose not to do so, in many cases we will not be able to provide you with our products or services or respond to requests you may have.
We may also process information about you that is available in the public domain (for example, if you are identified as working at a particular organisation on that organisation’s official website, or if you are an author of a published article).
Worship.Works customers
If you are a current customer or service user of Worship.Works we may collect information including:
- Your name, professional role, place of work.
- Your email address, social media channels and activity.
- Other contact information that you might provide to us.
- Details of conversations we have had via any channel including in-person, voice or video calls, chat or email.
Worship.Works service providers
If you are a current service provider to Worship.Works or if you provide a service that may be of interest to Worship.Works now or in the future, we may collect information including:
- Your name, professional role, place of work.
- Your email address, or other contact information that you might provide to us.
- Details of conversations we have had via any channel including in-person, voice or video calls, chat or email.
Worship.Works future staff and related contacts
If you have contacted us about a future role in our team, we may collect information including:
- Your name and contact details.
- Your career history.
- Details of conversations we have had via any channel including in-person, voice or video calls, chat or email.
- References provided by others, such as past employers who you have put us in touch with.
If you have been named by a current or prospective member of our team, either as next-of-kin, emergency contact, or as a reference, we may collect information including:
- Your name and contact details.
- Your Relationship to our current or prospective team member.
- The reference you provided, if applicable.
How we use personal data
Worship.Works uses personal data to deliver our services, to provide you with access to our tools, to communicate with you and to comply with legal requirements. We may also use personal data for other purposes with your consent.
We use your personal data only when we have a valid legal basis to do so. The specific legal basis depends on our relationship with you, and the data we collect.
For all personal data, depending on the circumstances, the legal basis may be that we have your consent; that we need to process the data for the purpose of a contract; to comply with the law; or for Worship.Works’s legitimate interests, unless there is a good reason to protect your personal data which overrides those legitimate interests.
If and when we process special category data, which may include data that relates to racial or ethnic origin, political opinion, religious or philosophical belief, or data concerning health, we will only process this data when we have an additional legal basis to do so. Depending on the circumstances, this may be that we have explicit consent; for the purposes of employing you in our team; to protect your vital interests; to handle or respond to legal claims of judicial acts; or that the data has been manifestly made public by the data subject.
Worship.Works customers
If you are a current customer or service user of Worship.Works, our legal basis for using your personal data will usually be for Worship.Works’s legitimate interests, and may in addition be that you have your consent.
Worship.Works service providers
If you are a current service provider to Worship.Works or if you provide a service that may be of interest to Worship.Works now or in the future, our legal basis for using your personal data will be for Worship.Works’s legitimate interests.
Worship.Works future staff and related contacts
If you have contacted us about a future role in our team, our legal basis is that we have your consent, or that we need to process the data for the purpose of a contract, to comply with the law, or for Worship.Works’s legitimate interests.
Data retention
Worship.Works retains personal data only for so long as necessary to fulfill the purposes for which it was collected, including as described in this Privacy Policy, or as required by law. When assessing retention periods, we first carefully examine whether it is necessary to retain the personal data collected and, if retention is required, work to retain the personal data for the shortest possible period permissible under law and for the purposes for which it was collected.
How Worship.Works shares personal data
How Worship.Works may share personal data depends on your role in our relationship, and the services or interactions we have with each other.
Worship.Works customers
If you are a current or past customer or service user of Worship.Works we may share your personal data with our partners, or service providers who act on our behalf.
Worship.Works service providers
If you are a current or past service provider to Worship.Works, we may share your personal data with other service providers who act on our behalf.
Worship.Works future staff and related contacts
If you have contacted us about a future role in our team, we may share your personal data with service providers who act on our behalf.
Protection of personal data at Worship.Works
At Worship.Works we are committed to protecting the security of the personal data we collect, store and process.
Our systems, processes and policies undergo rigorous assessment for data security protection and compliance.
Our data security policies and procedures ensure data security by covering areas including physical environment security, protection from malware, data encryption, secure backup, device retirement, controls on removable media, a clean desk policy, mobile device control and a policy on use of generative AI principles.
All data is stored encrypted in a secure environment, protected from malware, with access controls and fire protection.
Transfer of personal data between countries
Worship.Works serves people in many different countries. To make this possible, we may transfer personal data between countries. We comply with laws on the transfer of personal data between countries to help ensure your data is protected, wherever it may be.
We may transfer personal data between the United Kingdom and nations within the European Union, and to other nations if the nation falls within UK “adequacy regulations” or if, having carried out a risk assessment, we are satisfied that the protections under GDPR will not be undermined
Use of cookies
Worship.Works’s websites, online services, apps and advertisements may use “cookies” to help us to better understand how you use our services and to improve your experience.
The types of cookies we use, how we use them and the options you have for managing cookie use, including how to opt out, are explained in our cookie policy.
Do you have questions about data privacy?
If you have questions about data privacy, please get in touch.